Essentials Guide to Strategic Planning

The following entry will discuss just a small fraction of what has to be done or can be done when implementing such a system in the organization. Implementation Schedule Implementation is the process that turns strategies and plans into actions in order to accomplish strategic objectives and goals. Sometimes some operations remains untested. The description of the selection of the process carried out before the actual implementation start of the new system are described here. How frequently will you send out updates? The conversion scenario thus consists of a blueprint for the organizational change in all aspects. Hi everyone and thank you for visiting my third blog post.

WO Conversion Strategies: Strategies that minimize weaknesses by taking advantage of opportunities. WT Defensive Strategies: Strategies that minimize weaknesses and avoid threats. *To access the worksheets under “Tools & Techniques” please refer to our Strategic Planning Kit for Dummies.

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An information system consists of five components: Figure 1, adapted from that source, shows the relationships. All five IT components must be considered in any conversion. Conversion of any element may impact elements to either side. For example, database conversion will affect usage procedures to its right ; a new application may require hardware changes to its left.

This may be after a natural activity break such as overnight. The organization ends one day using the old system, begins the next day with the new. This is the riskiest method: Lee discusses how the Nevada Department of Motor Vehicles gave itself problems by using it. Other methods reduce this risk. Part of an organization uses the new system while the rest of it continues to use the old. This localizes problems to the pilot group so support resources can focus on it.

However, there can be interface issues where organizational units share data. The configuration and specification of the hardware in place used by the legacy system and to run the new system is delivered in the hardware specifications. The hardware configuration is tested to assure proper functioning. This is reported in the hardware configuration report. The configuration and specification of the software in place, i.

The act of specifying the system already installed is key to the implementation. Which parts or even total systems will be taken over by the new system?

All this is reported in the software installation and software test reports. The actual installation of the software of the new system is also done here in a confined area to support the training sessions described in the following section. The system training will teach users the keystrokes and transactions required to run the system Umble, The pilot exercises the systems and tests the users understanding of the system.

The project team creates a skeletal business case test environment which takes the business processes from the beginning, when a customer order is received, to the end, when the customer order is shipped.

Training as such is not enough for adopting an information system. The users have learning needs Eason, Known learning needs are the emotional guidance. Users need to make emotional steps in order to make cognitive steps. If they fear the system due to its difficult handling they may not be able to understand the cognitive steps needed to successfully carry out the tasks. In the implementation field several techniques are used.

A well-known method, and specifically oriented on the implementation field, is the Regatta method by Sogeti. Systems are installed in several different ways. Different organizations may have their own methods, When implementing a system, it is considered a project and thus must be handled as such. But they found out that the Big Bang would have overwhelmed the physicians and staff due to the following factors:.

Thus they chose a phased approach: There also was a group who were somewhat reluctant about any new systems. By introducing the system to certain early adopters Rogers, the late majority would be able to get to know the system.

As it was introduced phased through the organisation. Per loop see figure 5, A the UPG was introduced to the system. From Wikipedia, the free encyclopedia. You might also choose to convert one location at a time to the new system. The primary drawback to phasing in the new system is that the final conversion might take more time, and you will likely need to run the selected modules or locations parallel during that time.

If you have more than one location, you might choose a site to act as the pilot location. The pilot site converts in whatever manner you choose. Once you are comfortable that the new system is working correctly, you switch all other locations to the new program. If all of your locations have identical needs, this method might be the most cost-effective choice. However, if the needs of the locations differ, you might not be satisfied with the results. For example, your pilot location might need three decimal places in its cost accounting module, but another location might need five.

One location might be able to get by with 12 product classes, but another might need a minimum of You might be able to download your files from your old system directly to the new in what is called a direct changeover. After reviewing files to make sure that they transferred correctly, you stop using the old system and all employees begin using the new system.


Phased adoption is a strategy of implementing an innovation in an organization in a phased way, so that different parts of the organization are implemented in different subsequent time slots. Other concepts that are used are: phased implementation, phased conversion, phased approach, phased strategy, phased introduction and staged conversion. Successful Data Migration 3 Migration Strategies Organizations planning a data migration should consider which style of migration is most suitable for. May 14,  · 1 It is very expensive conversion strategy as two systems has to run at the same time so it is a great expense in terms of power and support. 2 There is always a lot of wastage of money and time. C PILOT METHOD It is the method in which new system is implemented in a single branch or department to have exact output from the system. This method is very useful for the companies .